Significant Dates and Events in the Assessment Cycle
|
DATE |
ACTION/ACTIVITY/DEADLINE |
| JANUARY 1 | Assessment Date -
ownership, assessments and tax maps for the
year are to reflect their status as of this
date. (TCA
67-5-502) |
| JANUARY 15-31 |
Division of State Assessed Properties mails
Ad Valorem Tax Questionnaire to all motor
carriers newly added to the state’s single
state registration system. |
| JANUARY | Trustee publishes for
two consecutive weeks notice of intent to
file suit for delinquent taxes. (
TCA 67-5-2401) |
| FEBRUARY 1 |
Deadline for Assessor to mail Personal
Property Schedules to businesses. (TCA
67-5-903) |
|
Deadline for property owners to submit to
Assessor materials costs for incomplete
improvements as of January 1. (
TCA 67-5-603)
|
|
| FEBRUARY 1-10 | Division of State
Assessed Properties mails Ad Valorem Tax
Report Forms to all centrally assessed
utilities and companies. |
| FEBRUARY 28 |
Deadline to pay preceding year's property
taxes without penalty or interest. (TCA
67-5-2010) |
| MARCH 1 | Delinquency date for
preceding year's property taxes. (TCA
67-5-2010 ) |
| Deadline for
businesses to file Personal Property
Schedules with Assessor. (
TCA 67-5-903) |
|
| Deadline for Assessor
to furnish Mobile Home Schedules to mobile
home park owners. (
TCA 67-5-802) |
|
| Deadline for property
owners to apply for greenbelt classification
(agricultural, forest or open space land). (TCA
67-5-1006) |
|
| Deadline to initiate
correction of error for preceding year’s
taxes. ( TCA
67-5-509) |
|
| Last date the State
Board of Equalization can accept a late
appeal from the previous tax year delayed
for reasonable cause. (TCA
67-5-1412) |
|
| Deadline to appeal to
State Board of Equalization regarding
liability for rollback taxes for immediate
preceding year. (TCA
67-5-1008) |
|
| APRIL 1 |
Deadline for Trustee to deliver delinquent
list showing all unpaid land taxes to
delinquent tax attorney. May occur between
February 1 and April 1. (
TCA 67-5-2404)
|
|
Deadline for delinquent tax attorney to file
suit to collect unpaid taxes. May occur
between February 1 and April 1. (TCA
67-5-2405) |
|
| Deadline for municipalities to certify delinquent taxes for the second preceding year to the county Trustee if they use the county Trustee or the delinquent tax attorney to collect delinquent real property taxes. (TCA 67-5-2005) | |
|
Deadline for centrally assessed utilities
and companies to file Ad Valorem Tax Reports
with Division of State Assessed Properties.
(TCA
67-5-1303) |
|
| Deadline for Mobile Home Schedules to be filed with the Assessor by mobile home park owners. ( TCA 67-5-802) | |
| Bar
to collection after 10 years following the
year in which taxes became delinquent. (
TCA 67-5-1806) |
|
| APRIL 5 | Deadline for eligible
property owners to apply for property tax
relief. (
TCA 67-5-701) |
| APRIL 20 |
Deadline for owners of certain low cost
housing for elderly to supply information to
the Assessor regarding the percentage of low
income residents as of January 1. (TCA
67-5-207) |
| MAY 20 | Deadline for Assessor
to complete assessments and mail assessment
change notices. (
TCA 67-5-508) Note - If a
municipality has collection dates different
from the county, assessments for the city
must be completed not less that forty (40)
days prior to the beginning tax due date of
the municipality. (TCA
67-5-504) |
| Deadline for Assessor
to communicate via public notice an
announcement regarding public inspection
of assessment records and the right to appeal to the
County Board of Equalization. (TCA
67-5-508) |
|
| Deadline for
religious, charitable, scientific, and
educational institutions to apply for
exemption. (TCA
67-5-212) |
|
| JUNE 1 |
County Board of Equalization session begins.
Length of session varies based on county
population. (TCA
67-1-404) |
| JUNE 30 | Deadline for
collection officials to submit tax relief
applications and credit vouchers for
preceding tax year to Division of Property
Assessments. (TCA
67-5-701) |
| JUNE - JULY |
Trustee prepares list of parcels for which
property taxes are delinquent as of June 1
for purposes of producing delinquent tax
notices. (TCA
67-5-2402) |
| JUNE 1 TO JULY 1 |
Court Clerk to
provide Trustee with list of property
involved in collection suits. (TCA
67-5-2403) |
| JULY 1 |
Assessor furnishes schedule of assessed
value for each mobile home to mobile home
park owners. (TCA
67-5-802) |
| JULY | Tax rates generally
set by counties. |
| Division of State
Assessed Properties finalizes utility
assessments and prepares for Comptroller
hearings. |
|
| Trustee presents
report to the county legislative body at
July meeting of all delinquent taxpayers and
double assessments in the county. (TCA
67-5-1903) |
|
| AUGUST 1 |
General deadline for appeals to State Board
of Equalization, or within forty-five (45)
days of the date that the notice of County
Board action was sent. (TCA
67-5-1412) |
| AUGUST (first Monday) |
Deadline for Division
of State Assessed Properties to complete all
utility assessments and send notice of
assessment to each centrally assessed
company. (TCA
67-5-1327) Exceptions to these
assessments must be filed within ten (10)
days. Hearings will be held during August
for any exceptions filed. |
|
AUGUST (second Monday) |
Annual meeting of State Board of
Equalization (other meetings as called
throughout the year). (
TCA 67-1-301) |
| SEPTEMBER 1 | Deadline for filing an amended Personal Property Schedule for the previous tax year. ( TCA 67-5-903) |
| Last day for new
construction to be completed in order to
prorate assessment for current tax year. (TCA
67-5-603) |
|
| Last day for moved,
destroyed or damaged improvements to be
repaired or replaced in order to preclude
proration of assessment for current tax
year. (TCA
67-5-603) |
|
| Deadline to initiate
back assessment or reassessment (for 1 year
generally, 3 years if there is failure to
file, fraud or collusion). (TCA
67-1-1005) |
|
|
SEPTEMBER (first Monday) |
Deadline for Comptroller to file with State
Board of Equalization assessments for
centrally assessed utilities and companies.
Notice shall also be sent to any person or
entity filing an exception to the
assessment. (TCA
67-5-1327) |
|
Deadline for Trustee's final accounting and
settlement for the year ended June 30. (TCA
67-5-1902) |
|
|
OCTOBER (first Monday) |
Current year's
property taxes become due and payable (some
municipalities may differ). (TCA
67-5-1902) |
| Statutory Deadline
for Assessor to present tax rolls to
Trustee. (TCA
67-5-807) |
|
|
OCTOBER (third Monday) |
Deadline for State Board of Equalization to
certify to Comptroller assessments for
centrally assessed properties. (TCA
67-5-1329) |
| OCTOBER - DECEMBER | Division of State Assessed Properties prepares and finalizes the Certification of Assessments to counties and cities. |